We are seeking an administrative assistant to join Workplace Interiors. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.
 

ESSENTIAL JOB FUNCTIONS: Included but not limited to

• Client relationship management skills to maintain professional communication with customers and maintain a high level of customer satisfaction

• Ability to create budgets and quotes as well as knowledge of associated computer software

• Quality assurance skills to maintain company quality standards of product and services

• Time management and prioritization skills to ensure efficient functioning of schedules and office systems

• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.

• Ensures that deadlines are met and adapts to changing priorities.

• Help with customer inquiries and walk-ins, including answering phones, scheduling appointments, and providing product and pricing information.

• Support the sales, design, and operations teams with administrative tasks, including managing schedules, organizing files, and completing paperwork.

• Maintain accurate and organized records, including customer and project data, sales reports, and inventory information.

• Perform other support tasks as requested, including preparing materials for meetings and presentations, managing expenses and invoices, and coordinating events and travel.

• Answers phones, filing and other duties as assigned

• Process invoices, match purchase orders to invoices, verify approvals, and manage payments to vendors in a timely and accurate manner.

 

QUALIFICATION STANDARDS:

• Must be excellent with Excel, Outlook, and CRM databases

• Strong organizational and time management skills.

• Excellent verbal and written communication skills.

• Ability to work in a fast-paced, team-oriented environment.

• Positive attitude and professional demeanor.